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Purchase Orders
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DeepEnd provides tremendous capability in creating Purchase Orders and
tracking the receiving of the shipments. With its powerful Purchase
Order Generator and optional Parts Wizard integration, DeepEnd makes
creating purchase orders easier than ever.
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- Powerful Purchase Order Generator
This tool makes creating purchase orders a snap by gathering up
all of the items that need to be purchased and creating
"potential" purchase orders for the suppliers you specify.
Scanning for Items to Order
- Inventory Reorder Levels
The inventory is scanned for items whose on-hand
quantity has reached the minimum on-hand quantity
for the current season. You have the option to scan
all warehouses or just the Main warehouse.
- Pending Service Jobs
DeepEnd scans the pending service jobs and gets
any items that have been added to the jobs and
need to be ordered.
- "To-be-Ordered" List
This is an "ad-hoc" list to which you can add items
at any time to indicate that you need to order them.
This is useful for items that you do not normally
stock (i.e. minimum on-hand quantity is zero).
Supplier Selection
- Explicitly selected Supplier
One PO is created and all items are added
to this single PO
- Preferred Supplier
The preferred supplier is selected for each item and
a separate PO is created for each supplier identified as
a preferred supplier of at least one item. The PO for
each supplier will contain only those items for which
that supplier is the preferred supplier.
- Supplier with the Lowest Price
The supplier with the lowest price for each item is
selected and a separate PO is created for each supplier
identified as the lowest priced supplier of at least one
item. The PO for each supplier will contain only those
items for which that supplier has the lowest price.
- Several Suppliers
A separate, complete PO is generated for each of several
suppliers of your choosing with each PO containing all of
the items to be ordered. This option is typically used
to calculate the total cost for the entire PO for each
supplier and quickly compare this total cost from one
supplier to another.
After the items and suppliers are selected, DeepEnd creates "dummy"
purchase orders that you can review prior to committing them as
"real" purchase orders. If you opt to use the Preferred Supplier
or the Lowest Priced Supplier, there is a good chance that several
dummy PO's will be generated. You can commit any or all of these
PO's as you wish. If you choose Several Suppliers, you can
only commit one of them.
After a PO is committed and saved, it is immediately displayed in
the Purchase Order Maintenance Form where you can make changes, if
necessary. You can add and delete items and change the quantity
of any item.
You can even select a different suppplier and, unlike most programs
that force you to start over from scratch, DeepEnd will search for
every item in the newly selected supplier's catalog and update the
purchase order with the new supplier's order number and price for
each item.
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- Automatic Catalog Order Number Validation
When you create or modify a purchase order using the Purchase
Order Maintenance Form, DeepEnd retrieves all of the items
for which catalog order numbers exist in the database for the
supplier to whom the PO is to be sent. DeepEnd then uses
the items it found as a lookup table to automatically validate
the order numbers you enter. This ensures that the order numbers
you enter actually exist in the supplier's catalog.
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- Tracks Multiple/Partial Shipments
DeepEnd enables you to receive orders fulfilled with
more than one shipment and, for each shipment received, records
the date, time, shipping method, waybill/tracking code and the
user who entered the shipment. DeepEnd also tracks
the quantity of each item received in each shipment and the
cost shown on the invoice for each item in each each shipment.
The cost does not need to be entered when the shipment is
received although it can be in cases where the invoice
accompanies the shipment.
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- Calculates Gain/Loss on Price Fluctuation
When a PO is created, DeepEnd records the cost that you have on file for each
item for the selected supplier. Sometimes, you may find that the actual cost
on your invoice is different than the price you had on file.
When receiving the goods, DeepEnd automatically calculates and displays the difference
between these costs (if any) and uses the actual cost to update your cost and
weighted average cost for each item. This feature is also handy for discovering errors.
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- Add Items to PO via Parts Wizard Lookups
With the optional Parts Wizard component enabled, items from any
lookup, including parts explosions, can be added directly to any
purchase order that is open for editting. If the selected item
does not have a catalog order number for the supplier to whom the
PO is to be sent, the order number can be added on the fly. And,
since you can have several Purchase Order Maintenance Forms open at
the same time, a popup shortcut menu is displayed for you to select the
target PO.
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Key Features Summary
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Back to Top
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- Notification and reporting of missing Catalog Order Numbers
for items to be
- Powerful, flexible Purchase Order Generator
- Finds items to order from inventory reorder points as well
as the ad-hoc "To-be-Ordered" List
- Uses the Preferred Supplier, Lowest Price Supplier or
explicitly selected Supplier
- Provides a listing of items that are missing Catalog Order
Numbers for the selected Supplier
- Displays "potential" purchase orders for verification before
you save them as an actual purchase orders
- Great tool for "cherry picking" prices.
- Automatic Catalog Order Number Verification
- Tracks Multiple/Partial Shipments
- Calculates Gain/Loss on Price Fluctuation
- Add Items to PO via Parts Wizard Lookups
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Cardol Data Systems Inc.
P.O. Box 58, Hampton, ON, Canada L0B 1J0
905-263-1161
info@cardol.com
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